Personal Assistant, Office Manager, Assistant, Coordinator

www.istoki-foundation.org

A wide range of responsibilities: from daily management of the office (ordering water and stationery, interaction with the Landlord on repair, air conditioning, heating, etc.) to VIP foreign guests accompaning at the international Rhodes Forum "Dialogue of Civilizations". Business trip to Rhodes, Greece, in 2016 and 2018.

Primary task - full support of CEO:
- calendar management
- setting up telecons
- travel support (booking tickets and hotels, visas procurement)
- drawing up letters and presentations
- documents and materials preparation for the annual Board Meetings of the Foundation
- administrative work experience in Berlin office of the company (phone calls handling, visitors reception, meeting rooms set up)

Secondary task - international and Russian events support:
- Rhodes Forum "Dialogue of Civilizations" 2016, 2017, 2018 (selection of international and Russian companies, potential sponsors of the event, sponsorship invitations distribution and status tracking, VIP foreign guests accompaning during the event).
- Charity gala in the framework of the All-Russian program "Sanctity of Motherhood

www.bayer.ru

Holding the position of Marketing Projects Coordinator I was a part of marketing team sub group Radiology and spared 50% of my time on congress management, 20% on educational projects working out and implementation. Document flow occupied the rest 30%

Job description and work results:

- congress management, keeping the projects on track from start to finish: arranging participation of business partners and Bayer employees in international and national congresses on Radiology, Cardiology, Oncology. Site visits. Groups' accompanying. Over 80 successfully completed projects. Positive feedback from the participants and the head quater
- making presentations of my own on congress management (events calendar, main rules, deadlines) during cycle meetings in front of the audience of more than 100 people. Good presentation skills
- project management (in cooperation with the project team) Project "Educational Program for Newcomers"(medical and marketing knowledge of products, sales skills), etc.
- contract management: arranging contracts with publishing houses for placing advertisements in special medical press
- following up budget database: providing info on marketing expenses to Controlling department on time for budget planning
- invoices payment arrangement

www.ibm.com

- business and administrative support of Distribution Channels Department (the number of employees including regional and CIS representatives is 50 people)
- tender documents preparation for IBM Business Partners for submitting them to Customers (Producers Authorization Forms, letters confirming Business Partners’ status, Certificates for the authorized Business Partners)
- database handling (authorized Business Partners of RF and CIS)
- time card submitting on behalf of all employees of the department (a consolidated spread sheet prepared on monthly basis)
- database handling (Business Trips and Vacations)
- PA responsibilities for the head of the department (meetings and conference calls scheduling, business trips arranging and preparing expenses reports, Power of Attorney duly prolongation)
- assisting in set of documents preparation subject to audit

- furnishing of a new office, purchase of office equipment, arranging of direction and personnel offices, meeting room Total office area - 100 sq. m, 11 rooms, 25 people
- search and selection of travel, transport and courier services suppliers. Making contracts for non-cash settlements. Controle of the services provided
- collecting of information about exhibitions, conferences and seminars on commercial real estate
- arranging visit of international exhibitions MIPIM – 2007 and MAPIC - 2007, Cannes, France
- business trips arrangement. Drawing up trips’ budget Preparing expenses reports
- translating projects’ presentations into English

Celtic Resources Holdings Plc deals with investing activities and exploration of mineral resources on the territory of RF and CIS. From 1997 till 2006 the company was a co-founder of OJSC “South-Verkhoyanskaya Mining Company”, Republic Sakha (Yakutia) – operation of Nezhdaninskoye gold deposit.

- visas procurement for foreign specialists traveling to Russia and Kazakhstan
- air tickets, hotels, airport transfer booking
- work experience at the head office in London, business trip to London to replace Office Manager during her vacation in December 2002
- work exchange in representative office of the company in Almaty, Kazakhstan, June 2006
- translation (from Russian into English) using Russian mass media sources - news of gold mining industry
- arranging partisipation of expat field workers in conferences and seminars on mineral exploration themes
- preparing sightseeing program around Moscow and St. Petersburg for foreign specialists, theatres and concert halls tickets booking